Thursday, March 30, 2017

Wishing Valerie Stafford-Mallis a Happy Retirement!!

As you all know by now, March 31 is our Director of Chapter Development Valerie Stafford-Mallis’s last day of work with HLAA, and April 1 is her first day of retired life with her husband Sam. Valerie has spent the last year in this position, supporting all of our chapters and state associations country-wide. I was lucky to have started working with HLAA when I did. To have the chance to share this position with Valerie in her final months with HLAA is something that has helped me greatly. Valerie and I truly became a team, devoted to doing everything that we could to assist our chapters. We are all sad to see Valerie go, but so excited for her in this next chapter (pun intended) of her life. Although we were only able to work together for a few months, in my time working with Valerie I have been so appreciative of everything she has contributed to me and this role. Her general knowledge and ability to meet the needs of our volunteers is unprecedented.It has become abundantly clear just how much of an asset Valerie is to HLAA and the impact she’s made on everyone that she has been in contact with since her appointment.   I don’t think that anybody could have prepared me better for this role. Valerie has encouraged me, advised me, assisted me, the list goes on.

Many of you know Valerie well and have seen how hard-working, devoted, and passionate she is about helping others with hearing loss. Her personality is infectious and she is one of the most caring and good-hearted people I have ever had the pleasure of getting to know. She has taught me so much about this organization and its wonderful chapters. Every instance in which we were able to work together in person was a learning experience for me, and every lesson was valued!  I think I can speak for all of us when I say I am eternally grateful for all that she has done for HLAA, and forever thankful to have worked alongside her.  If you have not already, please take the time to send Valerie an email wishing her a happy retirement at Thank you for everything, Valerie! This isn't a goodbye but a see you around. :-)

April 1 will mark my first day as HLAA’s National Chapter Coordinator. I am so excited for this role and what is to come. Valerie’s emails from then on out will go to my inbox, so please expect replies from me personally should you reach out to Valerie’s work email after the 1st.We thank you for your patience during this transition, and for everything that you all do for HLAA! 

Erin Mirante

Monday, March 20, 2017

Annual Filing Requirements for HLAA Chapters

Tax Season is Fast Approaching! Don't forget to file your 990 ASAP

In 2006, federal legislation was passed requiring most nonprofits, regardless of gross income, to file at minimum a 990-N (e-postcard) annually. At that time, HLAA began notifying chapters and state organizations that all are required to file at least the minimum return 990-N or face revocation of tax-exempt status.

The IRS has now begun revoking the tax-exempt status of all organizations required to file that have not filed for the past three years. This could significantly impact the chapters’ and state organizations’ ability to raise funds or solicit donations, and cause you to go through the lengthy and costly process to have the IRS reinstate your tax-exempt status.

In addition to ensuring the affiliate (chapter or state association) is in compliance with IRS requirements, chapters and state organizations must have their 501(c)(3) tax-exempt status and be up to date on the filings in order to participate in the Walk4Hearing as well as accept general donations such as individual, corporate, grants and others. Below is information we hope will answer your questions about filing requirements.

What to do?
Be certain to timely file the chapter or state association’s Form 990, 990-EZ, or 990-N for 2016. For calendar year chapters, these forms must be filed by May 15, 2017. For those on fiscal year, the filing date is the 15th day of the 5th month following your fiscal year-end.

If the chapter or state association has failed to timely file a previous year’s Form 990, 990-EZ, or 990-N, it should file as soon as possible.

The IRS does not provide an online method for filing a previous year’s 990-N. However, various private contractors do provide this service for a fee. To access a list of these contractors, go to the 990-N filing page at Under frequently asked questions, click on “Can an organization file an e-Postcard for a prior year?” This will take you to a link with a list of private contractors providing the service. Check the fees for the service. For example, one private contractor on the list——provides 990-N filing for 2011 and 2012 as well as the current year. The fee for filing a 990-N is $39.95 per year.

Form 990 and form 990-EZ for previous years can be filed on paper versions. The forms are available at If you file a paper version, use registered mail for proof of mailing.

Here are some links you can peruse for help and detailed information.

Please contact or with any questions or if you are in need of assistance completing your annual filing requirements.

Erin Mirante
National Chapter Coordinator

Monday, March 6, 2017

Convention Registration for State and Chapter Leaders/Delegates

Attention State and Chapter Leaders/Delegates- Early Bird Registration for the 2017 HLAA Convention ends on March 31!

The HLAA2017 Convention in Salt Lake City, Utah is fast approaching!  If you would like to attend the Convention as a chapter leader, here are a few things that you should know:

            State associations/offices and Chapters may register up to 4 officers PLUS 1 delegate to attend at a discounted rate. The registration form is available on the Convention page. There is no online registration for leaders/delegates.

Early-bird registration:
Deadline: March 31, 2017
Rate: $125 + Cranky Cochlea Dinner Theater ($65)

Chapters and State Offices registering for this discounted package must be HLAA members, and must have a current chapter update form on file. Payment cannot be processed without a recent chapter update form.  Update forms are available at:
Please attach the document in an email to:
Or snail mail to:
 7910 Woodmont Ave, Suite 1200
ATTN: Erin Mirante
Bethesda, MD 20814

After March 31st, this pricing is no longer available; regular registration forms can be found in Hearing Loss Magazine or the Convention page.

       If you are a Chapter leader/delegate who has registered for a different package, you may not re-register for the discounted fee. Please make sure to carefully select your registration package to avoid any confusion after the fact.

Don’t forget to submit early-bird registration forms by March 31!

Be sure to check for updates on the Convention page, in the biweekly HLAA e-News (if you are not receiving the HLAA e-News, sign up at, our Facebook page, and on Twitter @HLAA #HLAA2017.

I am looking forward to meeting all of you in Salt Lake City!